Calendar settings are designed to simplify users' availability and assist with connections relating to Google Calendars, Google Ads, Outlook, Zoom, and Stripe. Many of these are settings that you may utilize for Group Calendars. When doing so, you will want to consider user availability and primary calendar connections! In some cases, Unassigned Calendars are affected by these settings, and the “week view” that shows in the calendar can be changed from here. This article will review the Settings interface and concepts to consider when using calendar groups!

Users can also reorder the steps in their booking widget, offering more flexibility in setting up their booking process. This feature is handy for businesses wanting to gather lead information even if an appointment is not booked or payment processing fails. The Calendar Widget allows customization of the order of the Date & Time Selector and Form steps, while the Payment step remains last. 

Calendar Tab Overview

You can search the calendar settings tab with keywords and apply filters

Action Dropdown

• Edit specific calendar settings
• Duplicate the calendar selected
• Share the calendar selected
• Deactivate the calendar selected
• Move the group calendar to another group
• Delete Group

*Note: If you don’t see “Move to group,” then it’s an unassigned/event calendar.

Connections Tab

This tab includes:

• Calendars
• Video Conferencing
• Google Organic Booking
• Local Services Ads

Calendars:

Connected Calendars: You can easily connect your third-party calendar(s) to check availability, update appointments as they're scheduled and avoid double bookings.

Video Conferencing: Automatically generate unique meeting links and share them whenever an appointment is scheduled.

Google Organic Booking

You can find and book services directly from your business's Google My Business (GMB) listing without any involvement of third-party booking platforms or paid advertisements. Enabling Google Organic Booking may take 24 to 48 hours for the changes to appear on your GMB profile.

Local Service Ads:

With Local Services Ads, you can advertise your business on Google and receive leads directly from potential customers. These leads come in as phone calls and messages sent through your Local Services ad.

Before you start, please note that Reserve with Google is currently supported only in the United States. Ensure you have a Local Services Ads account set up. This integration is compatible only with the ‘Home Services’, ‘Legal’, and ‘Real Estate’ company niches (Local Service Providers). Additionally, verify that your Company Name and Address in Settings > Business Profile match precisely with the details in your LSA business account.

Flexible Reordering of Booking Widget Steps

To use this feature, go to Calendar Settings, choose your calendar, navigate to Forms & Payments, rearrange the steps as desired, and save the changes.

Calendar Descriptions with Rich Text Editor 

The rich text editor for calendar descriptions allows users to enhance their calendar descriptions with various formatting options, creating more engaging and visually appealing content. To use, go to calendar settings, select the calendar, navigate to 'Meeting Details,' and use the editor options to format your description. Save your changes to apply.

Availability:

User availability is an important feature with calendar groups, High Leads Pro will check the group user’s availability before allowing an appointment to show on the booking widget.

Booking Widget to Open First Available Date: Bookers will be able to see and select the earliest available slot immediately, eliminating the need for manual searching. This is beneficial for businesses looking to accept early bookings for future events, such as special holidays or seasonal offers. 

• To use this feature, simply configure Date-Specific Hours without setting Weekly Working Hours. Ensure no recurring weekly hours are configured for this feature to function correctly.

You can also set your Timezone from this page for calendar use.

You can add additional timeframes for availability and from the Monday section, you could copy the timeframe to all days.

Calendar Privacy with Private Mode for Synced Events

The Private Mode for synced events is a feature designed to keep your third-party calendar details confidential, ensuring that only the user who connected the calendar can view the event details. This setting enhances privacy by preventing unauthorized access to your synced calendar events, making it ideal for maintaining personal or sensitive scheduling information securely. 

Benefit: 

One key benefit is that it offers complete control over who can see your calendar details, reducing the risk of privacy breaches.

How to Use:

To enable or manage this feature, go to My Profile or Calendar Settings > Connections. Under Settings > My Profile, scroll to the Calendar Configuration section and toggle the Private Mode for Synced Events on or off as needed. Alternatively, navigate to Calendar Settings > Connections, find the Private Mode option, and adjust it according to your preference. This feature is available in Labs and is enabled by default for all users, ensuring that your synced events are kept private unless you choose otherwise.

FAQ’s

1. How does user availability affect group calendars?

• Answer: For group calendars, the system checks the availability of group users before displaying available appointment slots on the booking widget. This ensures that appointments are scheduled only when users are available, preventing conflicts.

2. How can I set up availability and time zones for my calendar?

• Answer: Availability and time zones can be set up in Calendar Settings. You can specify your time zone, add additional time frames for availability, and copy availability settings across multiple days from the Monday section.

3. What is Private Mode for Synced Events, and how do I use it?

• Answer: Private Mode for Synced Events is a feature that keeps your third-party calendar details confidential, visible only to the user who connected the calendar. To enable or manage this feature, go to My Profile or Calendar Settings > Connections, and toggle the Private Mode for Synced Events on or off as needed.

4. What are the benefits of using Private Mode for Synced Events?

• Answer: A key benefit of Private Mode is that it offers complete control over who can view your calendar details, reducing the risk of unauthorized access and privacy breaches. This is particularly useful for maintaining the confidentiality of personal or sensitive scheduling information.

5. Are there any special requirements or limitations for using Google Organic Booking?

• Answer: Google Organic Booking does not involve third-party booking platforms or paid ads. However, enabling this feature may take 24 to 48 hours to appear on your Google My Business profile, and it must be set up correctly through Calendar Settings.

6. Can I move unassigned calendars to a group in Calendar Settings?

• Answer: No, unassigned or event calendars do not have the option to be moved to a group in Calendar Settings. This feature is only available for group calendars.

7. How can I search and filter calendar settings?

• Answer: You can search the calendar settings tab using keywords and apply filters to find specific settings quickly. This makes it easier to navigate and adjust calendar configurations as needed